We are currently seeking candidates for the Director of Operations position. The Director of Operations serves as a professional administrator and strategic leader for both Parishes and the School. The Director of Operations will work closely with the Pastor, Managing Director and Principal to drive positive financial performance across the Pastorate.
The Director of Operations is charged with the stewardship of the human, financial, and physical resources of the Parish, in accordance with diocesan policies and guidelines.
Essential Duties:
§ Financial Management
o Prepares, evaluates, and communicates the Parish (church & school) budgets, annual reports, profit & loss, balance sheet, accounts receivable, accounts payable, and general ledger. Develops monthly variance reports and reforecasts. Reviews all reports with the Managing Director and Principal (as applicable).
o Ensures proper internal controls are in place and followed.
o Serves as Pastorate representative to banks, manages accounts, and identifies and resolves discrepancies.
o May perform bookkeeping functions including but not limited to, payables and receivables and all other Pastorate (churches and school) revenue and expenses.
o Oversees purchasing, contract negotiations and vendor relationships.
o Acts as the staff liaison to both Parish Finance Councils and School Finance Council School Board/Commission/Committee as applicable and necessary.
o Confirms that all federal, state and local taxes are paid in accordance with federal, state and local regulations.
§ School Support
o Develops and manages the school economic model to assess the financial impact of initiatives (e.g. enrollment vs. tuition price vs. discounts vs. cost).
o Serves as a member of the School Financial Aid Committee.
o Supports the principal in developing assumptions for the annual budget.
o Reforecasts school finances each fall after enrollment season.
o Supports and assists the Principal and Pastor in all school financial management matters; Tuition setting process, Tuition collection process, financial aid process, Expense tracking and management.
§ Business Management
o Manages major repairs, renovations and capital projects in accordance with diocesan policies.
o Acts as liaison to diocesan administrative agencies.
o Manages custodial maintenance functions.
o Acts as a resource for the Building Committee(s).
o Is responsible for Pastorate security, leasing, rental, use of facilities, and acts as a liaison to local government agencies.
§ Human Resources Management
o Implements diocesan Human Resources policies; following diocesan specific job descriptions and assists with Open Enrollment.
o Manages payment of salaries and benefits.
o Oversees the management of the Pastorate office (as applicable).
o Oversees implementation of the guidelines and policies of volunteers.
§ Information Technology
o Oversees the maintenance the Pastorate census and database.
o Maintains Information Technology including but not limited to computers, internet, telephone, copiers, etc.
o Oversees the management of Parish(s) operational and financial records.
§ Project / Team Management
o Manages Pastorate project plans; identifies needs and required action, tracks and communicates status to relevant stakeholders, identifies challenges to plan progress and completion and makes necessary corrections, and implements initiatives as applicable progress and identifies follow-up actions.
o Organizes and facilitates staff meetings to ensure all necessary information such as project plan status, new assignments, and status of regular responsibilities is communicated to and by team members in a timely manner, and identify and address any challenges to progress and success.
o Brings ideas, plans, and best practices to the Pastorate from diocesan meetings.
Education/Experience:
§ Bachelor’s Degree in Business, Accounting, Finance or related area, or equivalent experience.
§ At least 3 years’ experience in Accounting, Finance, Business or related area.
§ Experience with a non-profit organization or in Church management is a plus.
§ Possess Respect & ability to uphold Catholic Church’s teachings.
§ Possess initiative and a strong desire to achieve results.
§ Experience in change management a plus.
§ Experience with Microsoft Office.
§ Able to honor & maintain confidentiality.
§ Able to pass and maintain Diocesan child safety protocols.
Interested and qualified candidates are encouraged to submit their resume to jstewart2@parish.dol-in.org
We are currently seeking candidates for the position of Accounting Specialist. The Accounting Specialist will provide accounting services to both Parishes and the School.
Key responsibilities:
§ Records and maintains journal entries, general ledger, accounts payable and accounts receivable.
§ Handles and records incoming cash, credit card transactions and/or other receipts
§ Records parishioner and visitor contributions.
§ Prepares monthly bank reconciliations.
§ Assists in preparing financial reports and annual parish and/or school budget.
§ Maintains purchase order system, tuition management system and state student voucher program.
§ May assist or prepare payroll.
§ Performs special projects as needed.
Education and Experience Requirements include:
§ Minimum of two years experience in accounting or related position
§ Some college preferred
§ Very strong organizational and communication skills
§ Proficient in Microsoft Word and Excel.
§ Experience with a computer-based accounting system helpful (Preferably Quick Books)
§ Possess respect & ability to uphold Catholic Church Teachings
§ Able to honor & maintain confidentiality
§ Able to pass and maintain Diocesan child safety protocols
Interested and qualified candidates are encouraged to submit their resume to jstewart2@parish.dol-in.org
There are several openings for K-5 and Middle School teachers. It is preferred that applicants be practicing Catholics. Interested applicants should send a letter of interest and email to:
Sts. Joan of Arc & Patrick School
Attention: Nick Kanable
3155 S 200 W
Kokomo, IN 46902
and/or email to: nkanable@stsjp.org
If you are interested and have questions please call 765-865-9960 and ask for Principal Nick Kanable.